Private
Policy

Privacy Policy

This privacy notice sets out how Oduduwa Rights collects, uses and stores personal data and has been written in accordance with the Data Protection Act 2018, Privacy and Electronic Communications Regulations 2003 and the General Data Protection Regulation.

Personal Information

Oduduwa Rights collects and uses personal information such as: name, address, phone number, and email address when it is voluntarily provided to us. You may disclose this information when donating to our organization or requesting information such as e-newsletters. The information you transmit to us on this site is encrypted and secured. The information you provide is only for the stated purpose for which the information was collected.

In addition, Oduduwa Rights keeps a record of each donor's giving history. This information is kept on file for IRS purposes and is also used by the organization to analyse overall giving patterns in an effort to make accurate budget projections.

Information Collection and Use

Oduduwa Rights collects information about members, supporters, local campaigners, donors and customers who are part of the global movement for Yoruba people.

You may give us personal information when you sign up to our newsletter, literature pack or press release, donate, sign a petition, take an email action, send a letter and/or order from our shop.

This will usually be your basic contact details, such as your name, email, phone number and address.

If you donate, we may also ask for your bank or credit card details (which are stored under strict PCI compliant regulations.) We may also check if you’re over 16 – and if you are under 16, we will safeguard your data even more carefully by requesting consent from a parent or guardian to collect information about you and continue to contact you.

Also, registration for certain events may require us to ask for information such as your name, email address, phone number, mailing address, zip code, occupation, title, and organizational affiliation.

We may also access your information indirectly through the following means:

  1. We may get your personal information via a fundraising platform such as JustGiving, if you have told them you are supporting Oduduwa Rights and with your consent.
  2. Social media: – We may get information about you from your social media account. For example, if you have signed into our website with your Facebook account.
  3. Website:We use cookies to help us improve the functionality and performance of our website. Cookies are text files that save information about how you use our website and allow us to improve your experience, e.g. keeping you signed in.
  4. We use third party cookies from Google Analytics that help us understand how visitors are using our site. While we don’t collect personal information from this service, Google receives information through your use of our site.
  5. We also collect information about how you respond to emails. For example, if you open the email or not via a third-party e-marketing service (e.g Marketing Cloud.)

 

Oduduwa Rights through our server logs automatically receives and records information from your browser, including your IP address, and the page(s) you request.

Oduduwa Rights uses information provided to fulfil your requests for news and services, improve our services, contact you, conduct research, and provide anonymous reporting for internal and external clients of the Organisation.

Information Sharing and Disclosure

The data outlined above is collected so we can work most efficiently on growing the global movement for Yoruba peoples. The information enables us to make informed decisions, fundraise most effectively and give you an improved experience when you use our website and read our communications. How then do we process and use these data?

- Enquiries – If you provide data on an online form in order to register your interest as a local campaigner or fundraiser, we use your personal information to respond to your questions and deal with your request.

- Donations – we use your information to process; acknowledge and keep a record of any donations you make. We also use it to claim gifts or to record information about legacies. We keep the history of your support to date so we can best acknowledge your continued help.

- Marketing – We use direct marketing to let you know what Oduduwa Rights is doing and how your support can help Yoruba people. We may use it for appeals or to ask for other support. Unless you indicate that you don’t want to hear from us in this way, we will send you direct marketing by post. We send these communications on the basis of it being within our legitimate interests to do so or if you have consented to receive this.

Please see the “legal basis for processing personal data” section below for more information on this.

We will also send you direct marketing by email if you have consented to hear from us this way. Our monthly updates include the latest campaign developments, articles, event invites, films and breaking news, together with requests for your action when it’s most needed.

The types of marketing that you can expect to receive from Oduduwa Rights by post include biannual appeal letters. Our email direct marketing includes options to opt out or update your preferences in the footer of each email. You can opt out from any type of communication at any time by contacting us.

- Social media – On social media, we may use publicly available information from your profile to target you with specific posts that may interest you. Check your social media accounts if you want to change the information you make public. We may repost or share your posts on social media if it relates to Oduduwa Rights and our work, and respond to questions, queries or comments left on our social media channels and use information found on your profile to help us answer these. We will never ask for personal or sensitive information.

Our websites use sharing buttons which share our web pages to social media platforms – use these buttons at your own discretion. Social media platforms may track these shares through your accounts.

- Legal – We may keep your information on file in order to comply with legal and regulatory obligations.

- Grow the movement – Your data is also used to analyse our campaign performance and fundraising appeals, and find out how best to improve our services and information.

Oduduwa Rights does not sell, rent, or share personal information about you with other people or non-affiliated companies or organizations if you opt out of allowing us to do so. We are committed to making it easy for you to change your communication preferences. We always respect your preferences and endeavour to send you information that suits you, in the format you prefer.

Further, we do not share, sell, transfer, exchange or disclose your Personal Information with third parties except to further Oduduwa Rights objectives and mission.

If you have questions or suggestions, please contact us at:

  • Oduduwa Rights

  • Address of office

  • United Kingdom

Access to Data

Your information is only accessible by staff, volunteers and contractors. We regularly review who has access to your information, and all staff and volunteers are trained in adhering to our data protection policy.

We do comprehensive checks on any contractors before we work with them. We always put a contract in place that sets out how they manage the personal data they collect or have access to.

As an international charity, we may share data with staff and partners overseas, but all staff understand they are required to observe EEA data protection laws when handling data.

We use other companies to help us manage and store personal data and to carry out certain activities on our behalf. We will only disclose your personal data to third parties, without your consent, when we have to by law, for example to authorised statutory agencies or authorities.

Safety of Information

We have several robust technical solutions in place to keep your data safe.

Our entire site is served over SSL. This ensures that forms you fill out are sent to us encrypted.

Our database has permissions-based access and only authorised members of staff can view our supporter data.

Please note that while we do our utmost to ensure that good security practices and technologies are in place to protect your data, the security of information sent over the internet cannot be guaranteed and may be illegally intercepted or changed after it has been sent.

Time frame for holding Information

We keep your information only as long as it’s necessary. For example, we keep your financial data for at least seven years as per legal duty.

If you request to receive no further contact from us, we will keep some basic information about you on our suppression list so that we can avoid sending you unwanted materials in the future.

Legal basis for processing personal data

In order to comply with data protection regulations, Oduduwa Rights must have a legal justification for collecting and using your information. Our legal basis for processing your personal information falls into one of the following categories in almost all cases:

- Where you have provided consent – e.g. to send you direct marketing by e-mail.

- When processing is necessary to comply with a legal obligation, such as processing a gift aid declaration.

- When using your information is necessary to carry out a contract with us, for example if you make an order for an event and we fulfil it using your address.

- When it falls under our legitimate interests to contact you – such as in order to raise funds or promote our campaigning objectives. If we do this, we will ensure that the processing is not likely to be too intrusive, or excessively infringe upon your rights.

Our legitimate interests include:

- Charity governance: including delivery of our objectives and charitable purposes, statutory and financial reporting and other regulatory compliance.

- Administration and management: including providing information and services, responding to solicited enquires, research, the administration of volunteers and employment and recruitment requirements.

- Fundraising, campaigning, and marketing: including administering campaigns and donations, and sending direct marketing and thank you letters by post. In some cases, advertising goods and services like those you have shown interest in before.

Please contact us if you would like to find out more about how we process your information, or if you would like to change how we contact you.

You can change your personal details and/or contact preferences at any time. Please contact us at Oduduwa Rights, (address), or email (email address).

When do you update this notice?

We amend this privacy notice whenever necessary. We will contact you directly or make it clear on our website if we make any significant changes in the way we treat your personal information.

We have made this privacy policy as comprehensive as possible, but it does not include an exhaustive list of all aspects of our collection and use of personal information. We are happy to provide further information about our procedures, so please do get in touch. If you have any questions or feedback about our privacy policy, please let us know by contacting us.

In this notice, all references to ‘we’, ‘us’ or ‘Oduduwa Rights’ collectively refer to Oduduwa Rights (Charity Registration Number: XXXX).